Called to order at 7:05 pm by Paulette Carrieri.
Minutes for the February PTSA meeting were reviewed and approved by John Sykes and seconded by Lisa Murphy.
Treasurer: Maryann Hiscock
Ground Beautification’s grant check made payable to Athens Drive High School, but deposited into the PTSA account.
Teacher Grants:One teacher returned the grant money due to the school being able to cover the funds for their requests.
We have received a check for overpayment related to Membership dues. The NCPTA has reimbursed us the corrected amount, but not the National PTA.
Framing for Mr. Crockett’s portrait: The cost will be split between Kim Davis and Maryann Hiscock.
Senior Line Items: Money has not been spent as of yet, but will be spent by June 2014.
Academic Boosters: Michelle Young is still waiting for the list of students who qualify from Student Services.

PRINCIPAL:
Power School: There will not be an issue with students registering for the 2014-2015 school year. The state does realize there are a few issues which will need to be dealt with and are working on the solutions. Mr. Parrish noted upcoming 9th Graders should be able to register through Athens Drive. Registration deadline is March 27th for Athens.
Make up days: June 12-school day; Senior exams will be given the week of June 2nd; final exams for other students will be June 6-11, 2014.
ACT will be held on March 18th; make up day for the ACT will be April 1st.
The 2014-2015 Teacher Breakfast will be held by a vendor. Dr. Hedrick will take the responsibility in the details.

Sabrina Finkbeiner: The portrait of Mr. Crockett will be held at the May PTSA meeting; pending Mr. Crockett’s schedule. Paulette Carrieri will contact Mr. Crockett.

John Sykes: Grounds Beautification
A day in April will be promoted as the second clean up day for Athens Drive. Sabrina Finkbeiner asked John Sykes about an exact date due to the NHS students needing time to schedule their participation in the clean up. Mr. Hunning’s and Mr. Morey’s classes are busy helping keep the campus clean on various days. Before John Sykes is able to set a date, he needs to check with the vendors outside of school to check on their availability.
All volunteers would need to be registered as a Wake County volunteer.

PTSA Website: Who is managing the website? Paulette will send pictures to John and Lucy from the first Beautification Day.

Position Profiles: All committee chairs and members of the Executive Board need to send their job descriptions to Luisa, chairperson of the Nominating Committee. Paulette has received several profiles and will send to Mary Ann Wilson. Nominations for the upcoming opening will be voted on at the May meeting.

Academic Integrity: Jennifer Despain, Academic Integrity Chairperson, attended the PTSA meeting to discuss if the Academic Integrity committee could fall under one of the PTSA committees. Renee Brown suggested allowing the Academic Integrity committee to become part of the Academic Boosters committee. Any donations to the Academic Integrity committee will only be available to the Academic Integrity committee.

Senior Scholarships: Senior Scholarship applications are now being accepted at Student Services. The deadline for the applications will be April 15, 2014.

Study Skills: Eleven students attended two sessions of the Study Skills program being offered through the PTSA. With this program being a fundraiser, we raised $550.00. No new dates have been set, but students are able to go online and complete the course.

Teacher Appreciation: Laura Erdman and Dr. Hedrick agreed on a date for the Teacher Appreciation May 16th.

PTA verus PTO: Paulette Carrieri stated there was a starter kit available about creating a PTO. Paulette did comment about the PTO not having formal training as the PTA does, but the PTO does offer leadership information. The PTA versus PTO will be tabled until the new Executive board is in place for the 2014-2015 school year.

Instruction Junction: The WELL has hired a part time tutor/coordinator for Athens Drive. This new person will be available on Mondays and Wednesdays 2:30 pm-7:00 pm.

Grant Writer for 2014-2015: Renee Brown has found someone to take over the responsibilities for writing grants for the PTSA. However, most grants require a minimum number of volunteer hours. Further details are tabled until the new Executive Board is in place.

The clothes for the Clothing Closet will need to find a new home. At this time, the clothes are in the tutorial center. Paulette Carrieri asked Dr. Hedrick for a location. Dr. Hedrick has a possible location.

The future of the PTSA and any transitions will need to be discussed at the April PTSA meeting.

Meeting was adjourned at 8:10 pm by Paulette Carrieri.
Submitted by Kim Davis

The post March 10, 2014 PTSA Minutes appeared first on Athens Drive Magnet High School PTSA.

Meeting Called to Order by Paulette Carrieri.
The October 2013 minutes were not approved due to a technical difficulty with the internet. The October minutes were tabled until December’s meeting.

Treasurer: Maryann Hiscock
Budget will be added.

Grounds: Mary Ann Wilson
Mrs. Finkbeiner has the email addresses from the participates who volunteered during the Grounds Beautification Day which was held on October 26th.
Ann Sykes, reported on John Sykes’s behalf, that due to the overwhelming participants and interest in general to the beautification, a Phase 2 will start before Spring 2014. There is a number of individual teachers working on the upkeep as well. The Band Practice field will be handled by the Band Boosters to maintain a safe field for the band and will work with John Sykes.

Administrators: Mr. Crockett and Mr. Parrish
A question about a replacement for the guidance counselor was asked concerning if/when a person would be hired for this position. Mr. Crockett said a replacement should be ready by January 2, 2014
The test scores were received and the administration was overall pleased with growth. Most desegregate groups met or exceeded expectations. Paulette asked how is the Common Core tests are scored. Mr. Crockett commented on the tests by saying the tests come from the state level and the tests are scored in the district.
Mr. Parrish discussed the 2015-2016 Smarter Balance Assessment, when approved, will have more essay responses to correlate with the Common Core.

February 2, 2014 will be the Second Semester Open House. The PTSA will have a table set up for information and ways to join the PTSA.
New Student Orientation date has not been set at this time.

Teacher Report: Mrs. Finkbeiner
Paulette Carrieri reported for Mrs. Finkbeiner who was absent. Proctors are needed for the CTE testing. Please contact Mrs. Finkbeiner if interested in proctoring.
A big thank you to the Beautification volunteers.
Proctors are needed for exam week which will be January 13-17, 2014. If interested, please contact Mr. Hal Hammond. Wake County Public Schools require all volunteers to be registered through their website. At this time, registration can only be completed on Mondays at any Wake County School.

The Career Fair will be held on November 15, 2013 from 9:00am-11:00am in the upper gym. Our PTSA will have a table set up for the students to stop by and discuss different types of programs the students would like to have come to Athens Drive in the future.

ASBAE will be held on November 19th. No volunteers will be needed for this test.

Old Business
Teacher Grants were available again to ADHS PTSA teachers. A committee meeting consisting of Mr. Parrish, Mary Martin, and Mary Ann Wilson was held to determine the recipients. Mr. Parrish found resources for some of the applications. Applicants have been notified.

Position Profiles need to be submitted to Mary Ann Wilson, Renee Brown and Lucy Shockley by January 2014. Committee chairs will need to email their position profiles due to the fact we have several key positions openings in the 2014-2015 school year. The nominating committee, when formed, will need to be able to talk with interested individuals with a correct and accurate description and time commitments for each opening position. The positions of Athens Alert, President. Secretary and Membership will need to be filled soon.
Paulette asked Mrs. Watson (our attendance person), Ms. Thompson (assistant principal which replaced Mrs. Vann) and Mrs. Brown (Counselor) to let the PTSA know of individuals coming in to their respective offices who might be interested in PTSA.
Standing Rules will be available by the end of the year.
Please check the PTSA mailbox and your individual emails regularly.

New Business
Tutorial Center: Paulette Carrieri
Tutorial Center is in need of tutors to meet the demands of students needing tutoring. The Community Outreach liaison, Lucy Shockley, will also try to recruit volunteers through the local churches. At this time, eleven students are being served. However, the need for tutors are increasing.

A new name for the Tutorial Center has been chosen. The winning name, “Instruction Junction” was chosen and the winning homeroom class was Mrs. Clayton’s.
Currently we are waiting on a white board and door for the room. Mrs. Hilton may have her Art students painting murals for the walls. Paulette has talked with some of the teachers at Athens about the tutorial center. Paulette discovered some teachers are promoting the tutorial center, some teachers are not, and other teachers did not know anything about the tutoring program.
The contact person, Betsy, who is an employee with the WELL (Wade Educational Learning Lab) continues to work with volunteers from the WELL to get matched with a student who is in need of tutoring.
Update on the Clothing Closet-Paulette Carrier
The Clothing Closet started this past summer when the WELL had a need for teenage sized clothing. At the time, Paulette was working with Betsy at the WELL on having tutors come over to Athens. Betsy requested help starting the clothing closet here at Athens. An unexpectedly large amount of clothing accumulated over the summer and the first few weeks of school. A sophomore at Athens, who is also a Girl Scout, wanted to take on the task for her Gold Award. Mrs. Brown, ADHS counselor, Mrs. Silva, a teacher, continue to work on protocol and management for the Clothing Closet. At this time, the Clothing Closet is located in Mrs. Silva’s room.

Update on Y-Achievers:

A Nominating Committee needs to be formed as soon as possible to start the process of trying to fill the PTSA positions.

PTA versus PTO and How would we transition if changed are made? Paulette Carrier, Lucy Shockley, Renée Brown and Mary Ann Wilson met to discuss the difference between staying part of National/Local PTA units or breaking away from these units.
As a PTO, we would not need to send money to the local or national level. Right now, we send $1.25 to the local NCPTA and $2.75 to the National PTA. In addition to keeping the money we collect for memberships, we would not be required to have items brought before the General Membership meetings for a vote. We do have to bring certain items for a quorum vote and sometimes we do not have the required number of PTSA members in attendance.
Renée did comment about the money in our budget. She stated per PTA rules, our monies would need to be spent or at the dissolution of the Athens Drive PTSA the remaining money would be given to the National PTA.

ADHS PTSA Mission Statement: The mission statement we implemented from the May General Membership meeting needs to be revised. The Parent Representatives from each of the grade levels will work on a new mission statement.

Future Business
Formation of Mentoring Program with Community Outreach: Lucy Shockley, the Community Outreach chairperson, will continue to work with the local churches and businesses to see if tutors can be found to work with out students in the tutorial center.

PTSA Code of Ethics/Conflict of Interest Training:
These two items are tabled until the December meeting.

Suggestions:
Paulette would like to have the following bullet points wrapped up by the spring of 2014
Position Profiles Completed and submitted to Paulette by the end of January 2014
Budget amendments
Clothing Closet Protocol and Management rules needed to be created. A consensus of the attendees decided that the Clothing Closet did not need to be sponsored by the PTSA.
Volunteers
Nominating Committee-Karin Evanoff’s name was suggested to add to this committee.
Mentoring Program Guidelines

Questions/Comments:
The ADHS Marching Band has completed their Marching Band season. The band won awards from their various competitions. The show was “Finding a Cure” and was a real tribute to people are dealing with different types of diseases or diagnoses.
Fundraising Opportunities: A fundraiser involving Panera Bread is in the works. More details will be available at the next PTSA meeting.
Paulette was contacted concerning a fundraiser for “Study Skills”. The fundraiser would include a speaker, who wanted students to pay for the workshop with some of the proceeds coming back to the PTSA. A discussion started on how the workshop would be advertised to students; and determined since Athens Alert cannot advertise for profit that maybe this workshop could be free and provided during Smart Lunch. The consensus of the attendees decided that even though this sounds like a great opportunity, but having students pay is not part of our mission statement.

Meeting Adjourned by Paulette Carrieri

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