PTSA MEETING MINUTES June 21, 2016
Attendees – The meeting was called to order at 7:12 PM by PTSA President Luisa Martin-Price. Nine people were present: Luisa Price, Maryann Hiscock, Shanna Ratashak, Darlann Romney, Sherry Skinner, Karen Warr, Richard Warr, Lori Ladner, Susan Harrell.
Agenda
Review today’s agenda (attached)
Review and Approval of the May 18, 2016 Meeting Minutes
Motion to approve: Shanna Ratashak
2nd to approve: Richard Warr
All in favor.
Treasurer’s Report – Karen Warr
- As of end of May 2016, the balance is 7,786.31. From the available balance funds yet to be dispersed include: $400 for the Baccalaureate, $400 for Pelicans, $3,000 for scholarships, building and grounds expenses, etc.
- Several checks were written this past month and after all checks clear, we should have over $3,000 as a starting balance for next year.
Administrative Report – Dr. James Hedrick – Principal
- Graduation went well!
- Everything from the organization by Mr. Remaley and Ms. Coticchio and the high degree of excellence of our chorus and band to the well thought out remarks of our student speakers is to be complimented. Well done, all!
- The baccalaureate was well attended and well structured. Thanks to all who organized and participated.
- Teachers return on August 19th. We are looking forward to a great start of the year with our Magnet theme.
- WCPSS has been in a hiring freeze for the last two weeks. We have 4 positions to fill when they release us. We do, however, have commitments for our chorus position and one Business position. Unless we get an unexpected resignation, all of our positions will be filled by July 4 holiday. We feel that we have attracted some great candidates to ADHS who will help carry us forward in the Magnet program.
- We had a good year, but not great. We have some more work to do to get to great and to become the consistent “tag changers” we need to be.
Membership Update – Lori Ladner
- We had more than 25% (84) increase from last year.
- Donations were also up $694.52 over 2014-2015.
| Year | Mem-bers | Members $ | National PTA Dues $2.25 | State PTA Dues $1.75 | Donations | Totals for PTSA |
| 2014-15 | 280 | $ 2,160.00 | $ (630.00) | $ (490.00) | $ 1,965.21 | $ 3,005.21 | |
| 2015-16 | 364 | $ 2,720.00 | (819.00) | (637.00) | $ 2,659.73 | $ 0.71 | $ 3,926.77 |
| Dif. | 84 | $560.00 | ($189.00) | ($147.00) | $694.52 | $0.71 | $921.56 |
Hospitality Update – Shanna Ratashak
- PTSA hosted an afternoon teacher celebration on Thursday, June 2nd with all kinds of desserts.
- Parents brought desserts and raffle prizes.
Senior Scholarship – Mary Martin
- This year we are pleased to be able to offer THREE 500 dollar scholarships to high achieving students at Athens: Aidan Berry, Jena Keesee, Sarah Chiavacci
- We had 22 applicants (up from 11 from last year), and their applications were evaluated by three NC State University professors. They ranked according to 3 categories: GPA, extracurricular, personal statement. The application process is the same as last school year except we have eliminated the personal reference requirement.
- The scholarship committee became aware of three students who not only put in the effort to pursue academic excellence but did so while overcoming extra challenges in their life.
- We pursued extra funding in order to create another scholarship program this year to recognize these students’ perseverance in less than ideal circumstances. Te’Asia Royster, Drake Dais, Xavier Milton have continued to work hard and make the most of their high school experience. We called this the EXTRA Effort Scholarship program. Ekklesia funded one of this $500 scholarship.
- The six awards were presented at the Seniors Award Assembly on May 26th.
- The six checks to the respectives colleges were issued on June 20th.
Uniform PTA Bylaws
We need one more person to join the audit committee. Shanna Ratashak and Myra Rappl have volunteered to be on the committee.
- We need volunteers for the nominating committee. This committee is a required standing committee, and the purpose of it is to discover, meet, interview and compile a Slate of Officers to serve in 2017-18.
Senior Events – Gay Purvis
- Senior Awards Assembly was on Thursday, May 26th
- Senior Picnic was Friday, May 27th
- Baccalaureate was on June 6th at 6:30 – 7:30 with Graduation reception at 7:30. Well attended.
Jag Club Update – Joyce Fay
- May 25th 6pm – Spring Sports Awards Night & Athletes of the Year (Athens Gym)
- In the 2016-17 school year Athens Drive High School is going to be moving to an online registration for students that are interested in participating in athletics.
- Annual JAG club golf outing was on June 14th.
Accomplishments for the 2015-2016 School Year
- Increase memberships: 364-280=84 more members
- Increase donations: 5,694-3,300 (budget)=$2,394 more
- Increase Teacher Grants
- 2014-15 was $1200
- 2015-16 budget $1700 increase to $2000
- Next school year (2016-17) proposed to $3600 for 18 teachers ($1000 donated from the 2016 class)
- Increase Senior Scholarships
- 2014-15 awarded two $500 each ($1000)
- 2015-16 budget three $500 each ($1500) increase to SIX ($3000)
- Reinstall the Reflection Program, awarded the participants and one student went to State level
- Hospitality collected $528.61 for teacher appreciation week (Ekklesia Church matched this amount).
Proposed Budget
| BUDGET | YTD Actual | Dif. | Proposed | |
| 2015-2016 | June 21,16 | 2016-17 | ||
| Income | ||||
| ADHS Membership Dues | 2,580.00 | 2,682.36 | 102.36 | 2700.00 |
| Donations | 2,200.00 | 4,336.90 | 2136.9 | 4000.00 |
| Senior Events | 1,900.00 | 1,983.14 | 83.14 | 1900.00 |
| Uncategorized (from paypal) | 0 | 16.59 | 16.59 | |
| Fundraising – General | 1,100.00 | 1,356.93 | 256.93 | 1300.00 |
| Fundraising – Academic Integrity | 600.00 | 0 | -600.00 | 0 |
| Fund Raising – Grounds Beautification | 1,000.00 | 0 | -1000.00 | 0 |
| Total | 9,380.00 | 10,375.92 | 995.92 | 9900.00 |
| Expenses | ||||
| National PTA Dues (2.25) | 758 | 776.25 | 18.25 | 800.00 |
| Wake County PTA council | 0 | 75 | 75 | 75.00 |
| NC PTA dues (1.75) | 590 | 679.75 | 89.75 | 750.00 |
| 1,348.00 | 1,531.00 | 183 | 1,625.00 | |
| Operating Expenses | ||||
| Bank Charges | 0 | 0 | 0 | 0.00 |
| Paypal Charges | 0 | 2.33 | 2.33 | 5.00 |
| Annual Wake PTA Membership Fee | 50 | 0 | -50 | 0.00 |
| Supplies/Printing and Postage | 350 | 0 | -350 | 350.00 |
| Insurance Premium | 330 | 330 | 0 | 330.00 |
| Bulletin Board Maintenance | 50 | 0 | -50 | 50.00 |
| Advertising in School Publications | 350 | 320 | -30 | 350.00 |
| 1130 | 652.33 | -477.67 | 1,085.00 | |
| Program Expenses | ||||
| Teacher of the Year | 200.00 | 206.00 | 6.00 | 210.00 |
| Hospitality | 900.00 | 631.64 | -268.36 | 900.00 |
| Academic Boosters | 500.00 | 0.00 | -500.00 | 0.00 |
| Teacher Grants | 1,700.00 | 2,018.80 | 318.80 | 3,600.00 |
| Academic Integrity | 600.00 | 0.00 | -600.00 | 0.00 |
| Buildings and Grounds | 1,000.00 | 0.00 | -1,000.00 | 0.00 |
| Student Scholarships | 1,500.00 | 150.00 | -1,350.00 | 3,000.00 |
| Senior Events | 1,900.00 | 526.03 | -1,373.97 | 700.00 |
| 8,300.00 | 3,532.47 | -4,767.53 | 8,410.00 | |
Additional Information
- August 9 and 18 are the Freshman Orientation Meetings from 8:00 to 11:30 am.
| Plus | Delta |
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Meeting adjourned at 8:25